MLF is excited to announce the position of Event Manager.
The Event Manager is an integral part of the Hospitality team, assisting in the coordination and execution of events at Community First! Village. The Event Manager will work to steward and strengthen the overall event experience for all guests, donors, and volunteers. This role is essential in promoting the mission and vision of MLF to the public, as we empower communities into a lifestyle of service with the homeless. This position will be working closely with internal teams and external clients such as partners, donors, businesses, faith communities, and individuals who seek to host events at Community First! Village.
This is a full-time, exempt position reporting to the Senior Hospitality Manager. Some nights and weekends will be required. The Event Manager will office at Community First! Village: located at 9301 Hog Eye Road, Austin, TX 78724.
Download Job Description PDF • Posted 4/16/24
Founded in 1998, Mobile Loaves & Fishes (MLF) is a Christian social outreach ministry that empowers communities into a lifestyle of service with the homeless. The organization’s innovative Community First! Village is the country’s largest master planned development designed specifically for men and women who are coming out of chronic homelessness, and has become a national model replicated by other organizations in different cities. With the support of tens of thousands of volunteers and more than 6.5 million meals served through its Truck Ministry, MLF has also grown to become the largest prepared feeding program to the homeless in Central Texas and has spawned similar food truck programs across the country.
Duties & Responsibilities:
- Work to increase the level of hospitality across all events in alignment with the MLF and Hospitality team vision
- Serve as the lead individual responsible for planning, logistics, execution, and follow-up for all internally planned special events at Community First! Village. This includes the annual Village of Lights event each December; a major multi-date event
- Steward and cultivate relationships with guests, vendors, clients, donors, volunteers, etc., and do so with a servant’s heart
- Manage a robust directory of vendor relationships and contacts that are utilized for major ongoing MLF events including, but not limited to, AV technicians, event supply rental companies, food trucks, catering vendors, etc.
- Partner with internal teams such as Relationships & Giving Team, Replication Team, Community Empowerment Team, Neighbor Care team, etc., in events focusing on, but not limited to Volunteers, Neighbors, Donors, Guests, Replicators, etc.
- Coordinate with the Communications Team on logistics and publicity, including public relations, advertising, and collateral material design, production, and distribution for events where needed
- Drive events and projects with a nuanced understanding of how to collaborate with, motivate, and delegate to team members at all levels of the organization
- Engage formerly homeless neighbors at the Village, finding opportunities to offer them dignified income (contracts) so they can be a vital part of the hospitality of our events
- Act as the primary point of contact and lead on event software such as Asana, Planning Pod, Eventbrite, Mailchimp, etc.
- Coordinate with all programs and staff, and delegate event roles and responsibilities accordingly
- Serve as the official Space Steward for the Unity Hall Sanctuary, AV room, & supply closet, and all other events/shared spaces. This includes, but is not limited to event space calendar management, coordinating with all teams who share these spaces, etc.
- Develop and work within event budgets
- Ensure that all event program activities operate consistently and ethically within MLF’s mission and values and in accordance with MLF policies and procedures
- Act as the primary point of contact for private clients looking to host an event at Community First! Village
- Document your work thoroughly with a mind towards the long-term institutional knowledge of MLF: Keep sharable/accessible records of all contacts, planning templates, organizational spreadsheets, etc.
- Other Duties & Responsibilities as needed
Knowledge, Skills, Abilities & Principles:
- MLF is a faith-based organization whose ideals and philosophy come directly from the Gospel of Jesus Christ. As an organization, we strive to reflect this precept in our communications, both internally and externally.
- Commitment to serving those who have experienced homelessness and personal alignment with MLF’s vision, mission, core values, and goals.
- 4+ years of experience managing cross-functional teams using project management software; experience with Asana, Salesforce, Planning Pod, Eventbrite, MailChimp, and Form Assembly, a plus
- Must be proficient in the use of technology, including Microsoft Word and Excel, Google Mail and Drive, and Dropbox
- Demonstrates integrity, strives for excellence in their work, and has experience leading others to new levels of effectiveness and programmatic impact
- Excellent organizational/project management skills with a particular focus on managing details and meeting deadlines
- Strong relationship builder with experience in leading diverse work teams and engaging community partners; collaborates well with internal and external stakeholders
- Professional written and verbal communication skills, outstanding customer service skills
- Ability to creatively problem solve and remain poised under pressure
- Ability to strategically prioritize and manage multiple tasks, priorities, and events simultaneously in a fast-paced environment
- Demonstrates initiative and follow through on assignments; self-motivated and goal-oriented
- Ability to work independently on projects with minimal supervision
- Very strong attention to detail
- Ability to maintain the confidentiality of all internal donor and client information
- Must have a valid driver’s license
Work Environment & Physical Demands:
- Prolonged periods of sitting at a desk and working on a computer
- Ability to stand, walk, and drive extensively while executing events
- Ability to move across all phases of Community First! Village
- Ability to lift up to 30 lbs.
Our Purpose & Vision
We empower communities into a lifestyle of service with the homeless.
Goals
- Transform the way people view the stereotype of those who find themselves homeless
- To reconnect the homeless to self, family, and community
- Help the chronically homeless rediscover and utilize their God-given talents to do purposeful work
- To connect human to human, heart to heart through the fellowship of food and hospitality
- Inspire people to give abundantly and offer their best first
Core Beliefs
The vision is supported by core beliefs, all focused around our understanding that homelessness is the result of a profound catastrophic loss of family:
- God, infinitely prefect and blessed in himself, in a plan of sheer goodness, freely created man to make him share in His own blessed life
- By virtue of being created by God in His image, we are all called to live in community and relationship with Him through each other
- The family is the original cell of social life
- You shall love your neighbor as yourself
- All members of the human family are equal in dignity
- The Lord God took the man and settled him in the Garden of Eden to cultivate and care for it. Gen.2:15
Our Mission
We provide food and clothing, cultivate community and promote dignity to our homeless brothers and sisters in need.
Core Values
MLF is committed to fostering a culture that prioritizes relational connection. We believe there is opportunity in every aspect of our work to be relational in a highly transactional world. In this culture, transactions are means to relational ends, not the other way around.
This begins with the countercultural love poured out by Jesus Christ and grows as imperfect individuals strive to show this love to each other human-to-human, heart-to-heart.
Each individual’s openness to the journey of their own personal growth is essential in building our relational culture, and we believe this culture flourishes as we each continuously strive to more fully embody these four core values:
- Faith: We define Faith as the foundational belief that our world and all our work belong to God. This allows us to engage our work with joy and lightheartedness, knowing that we are not ultimately in control.
- Humility: We define Humility as rightly viewing oneself as a single piece of a grander story. This humility leads to a view of oneself that is neither too high nor too low.
- Generous Spirit: We define a Generous Spirit as a readiness to give more grace, mercy, and hospitality than is necessary or expected. This posture allows us to see others for who they are, not what they do.
- Integrity: We define Integrity as a wholehearted commitment to doing right by God, ourselves, and others. This wholeheartedness shows itself in consistently choosing honesty, responsibility and ownership in all actions and decisions.
MLF is a faith-based organization with its ideals and philosophy coming directly from the Gospel of Jesus Christ.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
MLF is committed to creating a diverse environment and is proud to be an equal opportunity employer. Personnel are chosen based on ability without regard to race, color, religion, sex, national origin, genetics, disability, marital status, or sexual orientation in accordance with federal and state law.
Learn more
Mobile Loaves & Fishes (MLF) is a social outreach ministry that has been empowering communities into a lifestyle of service with the homeless since 1998. But that’s just our elevator pitch. Here are a few places to start if you want to get to know us better:
About MLF >
Our Leadership Team >
Media Coverage >
Community First! Village >
other ways to get involved
There are so many different ways to join us and help us empower communities into a lifestyle of service with the homeless.
